Event and Activity Guides and Forms

Event Officials’ Guides

These Guides are reviewed regularly. Please send any suggestions for change to the .

Organisers

	Event Organisers’ Guide – level B/C (e.g. EM League)
	Level D Planner-Organiser task checklist (e.g. Summer/Winter Leagues)
	Event Organisers’ Finance Guide
	Missing Runner Search Plan

Planners

See notes below on using Purple Pen:

Planners should also read the latest Electronic Punching Event Planners Guide. This is revised every year so you need the latest one.

	Event Planners Guide
	Rules of Foot Orienteering
	Planner’s notes re: map corrections and equipment

MapRun

Go to MapRun courses page for introduction to MapRun.

MapRun training for Course Planners(pdf)

Guides to using SI boxes and download

Please seek advice from the Si kit coordinator, Simon Starkey, if you have any questions about preparing and operating the SI equipment.

	Download Kit Guide (requires password) You can get the password from the Events Coordinator??
	Electronic Punching Guide for Planners and Controllers
	Sport Ident touch free presentation to EMOA Conference 2017

Event Kit Rota

There are 4 sets of kites, stakes, SI-boxes, documents etc are allocated by Chris Phillips.

Safety

Organisers and other event/activity volunteers should be familiar with the LEI Safeguarding Policy and Code of Conduct

Risk Assessment Forms

The LEI example can be used as a starting point for event organisers (in consultation with their planner and controller) to adapt to the specifics of their event and terrain.

			Blank British Orienteering Risk Assessment form
			LEI Example Risk Assessment form

Participants’ Medical Forms

		Adult Medical Form
		Parental Consent and Medical Information Form

Purple Pen

Purple pen is a free download from: http://purple-pen.org/

Notes on using Purple pen

Event Finance

For small events organisers should use the Small event accounts form for recording income, expenses and any donation.

Small Events

		Event Fees Level D
		Small Events Accounts Form

Large Events

		Event Fees Level C
		Local/Regional Event Entry Form
		Large Events Summary Form
		Large Event Officials Expenses Form (to get cash at the event)
		Non event & post event expenses form

Club Tents

LEI Club Tent – Full Instructions:

• (Part 1)
• (Part 2)

The Club tent is held by along with a table & 4 chairs. This is used mainly for registration and download if no indoor venue is available.

LEI Gazebo – Full Instructions:

• (Page 1)
• (Page 2)

The Gazebo can be used at any event or activity where shelter from the weather is needed. It can be collected from Roger Edwards